3 Features To Look For In WHS Software

No matter what industry you are in, managing WHS risks are a must for all workplaces.

Any workplace can hold various risks and hazards that can inflict injuries, ill health and possibly fatalities.

Incidents, accidents and near misses have a dramatic impact on people's lives and may have negative implications for organisations. Implementing an effective WHS system not only ensures compliance with legal obligations but also makes good business sense.

WHS software is a smart investment for organisations, given the severity of the repercussions of an inadequate system.

In a saturated market, the process of selecting WHS software can be a daunting task. When shopping for WHS software that benefits your organisation, the following 3 key features are functions you should ensure it has.

1. Capability in WHS Software

The WHS software you select should include the functions your organisation needs.

  • For most organisations, this means it will systematically help with:
  • understanding the WHS legislation your organisation must comply with
  • identifying and assessing potential hazards and risks
  • implementing appropriate preventative measures and actions
  • reporting hazards and incidents, as well as overall health and safety performance
  • ensuring workers have adequate training and skills to perform their duties
  • complete, real-time visibility of your current workforce and supply chain risk

When comparing software for your organisation, map out all the functions and tasks you'd like the system to undertake for your organisation and industry. This will provide you with the necessary functions the WHS software should meet.

2. Scalability in WHS Software

Many organisations have multiple work sites which means their employees are spread around different locations. Management and staff still have to manage workplace health and safety systems from their site, so it's important the software you choose is cloud-based and has a mobile component. This will ensure your system is accessible to employees no matter their location.

Comply Flow, for example, enables organisations to consolidate all of their safety management tasks in one, easy-to-use online portal.

You can invite contractors and send requests for them to submit pre-qualification information and other applicable documents and certificates. Employees can also be invited to upload relevant information, such as licences and certificates. All of this data is easily accessible and visible to your administrators in intuitive dashboards and real-time compliance maps.

These can all be completed directly in the online system. Comply Flow also provides a mobile inspection app to manage audits and inspections.

3.Usability & Flexibility in WHS Software

Having multiple parties involved in implementing and maintaining WHS systems, means your WHS software needs to be user-friendly and adaptable to your evolving organisational needs. When choosing software for your organisation, you should ensure you are able to customise it to suit your organisation, not the other way around.

With Comply Flow, you can manage your entire safety management process in our online portal. The solution is configurable and can be as simple or as comprehensive as your business needs. Modules you can pick and choose from include:

  • Supply Chain Prequalification and Compliance
  • Workforce Management
  • Incident Management
  • Inspection App
  • Live Access App (Site Access Management)
  • Digital Permit to Work
  • Visitor Management
  • Lone Worker Safety App

Our team is also on hand to work with you and help customise any necessary document requirements, such as pre-qualifications, which can all be completed directly in the online system.

Being able to manage your WHS in one integrated system and ensure the highest level of safety and well-being for your workers is worth the investment.

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