Guaranteeing suppliers are prequalified allows you to screen and assess a company’s safety systems and track record to better gauge the risk involved with hiring them. However, many companies still manage their suppliers with paper and spreadsheets, and are still dealing with all of the long email trails and missing data and compliance gaps that come with a manual approach.
Some common prequalification documents include, but are not limited to;
While searching for company pre-qualification templates or free best-practice resources online may seem appealing, organisations who want to take compliance and risk seriously are best off looking into a digital company prequalification solution.
Some items that could be included in your organisations prequalification include, but are not limited to, the following:
Safety Programs & Procedures
For Enterprises Managing the Supply Chain
Working with a provider like Comply Flow, for example, enables organisations to consolidate all of their supplier management tasks and documentation in one, easy-to-use online portal.
An industry leading provider with clients across multiple high risk and low-risk industries will already have industry standard and best-practice prequalification forms, criteria and workflows set up for existing clients. When you join as a client, you access this wealth of knowledge, refined from working with multiple blue-chip clients across multiple industries: construction, manufacturing, aviation and property.
Incorporating all contractor information into an online system enables your organisation to not only set personalised requirements and criteria for suppliers to meet, but can help verify that both you and your suppliers are and remain compliant with any relevant legislation and legal requirements.
If you already have a prequalification system in place, most online solutions allow you to save time by documenting your company’s existing process, as well as being able to prioritise the suppliers must have items vs those items that can be deferred (e.g. workers compensation, modern slavery). This ensures that suppliers standards and ethics better align with your organisations.
Using a digital company prequalification solution also offers your organisation complete visibility to see which suppliers are compliant, what criteria they fall short on and the progress your vendors/suppliers have made along your prequalification workflow. Our system also includes automatic reminder notifications that are sent to contractors with partially completed prequalification applications.
Standardising your pre-qualification questions and criteria for your organisation, and automating your invitation of suppliers, is an efficient and uncomplicated way to cut out suppliers that don’t meet your criteria.
Comply Flow Prequalification Software isn’t just for large enterprises. With our solution, Suppliers can become ‘Comply Flow accredited’ (level 1, 2 or 3) for a small fee, and then easily share this prequalification accreditation with any external clients your company provides services to. This saves your business time and money, by minimising the effort required to demonstrate compliance and best-practice WHS practices to multiple clients. You just have to manage your one company/business profile, and can share your prequalification status with any other organisations.
The solution is configurable, and can be as simple or as comprehensive as your business needs.
Our system also has capability to track and manage the compliance of your suppliers’ workers and any plant or equipment they bring onto your sites.
If you’re interested in our Company Prequalification solution, or want to learn more about our other products, get in touch!
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